Employee and Visitor Safe Entry Request

The Employee and Visitor Safe Entry modules enable you to ensure that employees and visitors raise request to enter the campus and their requests are process based on their self-assessment. The Visitor Entry form has encryption for name, email address, and phone number fields for security.

Approvals

The Approvals module provides data on all the approved, pending, revoked, and rejected requests. This caters to users of Employee Entry Approver, Branch Manager, Visitor Entry Approver, and Admin roles.

  • Pending: This tab displays all requests that are waiting for approval can be seen here. They can either be approved or rejected.
  • Approved: This tab displays all requests that are approved. There are filters available to see requests that are approved by approvers and those that are auto approved by the system ( if enabled). The approver can revoke the approval for a request when need arises.
  • Rejected: This tab displays requests that are rejected.
  • Revoked: This tab displays requests that had the approval revoked.

Seat Allocation

This module has details of requests that await seat allocation and employees who need seats to be reassigned. Admins, Branch Managers, and Employee Entry Approvers will be able to assign and reassign seats.

Note: Even if seats are system allotted, users in the above mentioned roles can manually reassign them.

Check-in/Check-out

This module concerns the Front Desk Staff, the Branch Managers, Visitor Entry Approver, and the Admins.

  • Check-in/Check-out - The tab will contain records whose entry date is the current date. The user (one of the above mentioned roles) will be able to check-in/check-out employees. The user can also record their temperature during the process. Check-in/check-out multiple times in a day is possible, along with recording temperature multiple times.
  • Not checked out: If an employee or visitor has forgotten/missed being checked-out at the end of the entry day, the requests will be moved to this report. The check out process can be completed here.
  • Access Revoked: In case an employee or visitor who had initially been granted entry, entered the office and then the had the permission revoked, that employee's or visitor's records will be moved here. The admin or front desk staff can manually check out the employee from the office.

All Requests

The users of Branch Manager or Admin roles have access to this module. The entry requests raised in that particular branch is available to the branch manager, while the admin can view all requests across the organization.

Note: You will be able to edit and delete records in this report.

My Requests

This module caters to users of Employee role. All safe entry requests raised by an employee will be displayed here. Employee will be able to raise request for multiple days of entry in a single form but duplication of requests for the same day is not permitted. If QR code is configured for entry, the QR code for that day's entry will be displayed in the report itself. Email notifications will be sent to employees when request is raised, approved, rejected, and revoked.

Request Raised for Others

This module caters to users in admin, branch manager, and front desk staff roles. These users will be able to raise visitor requests on behalf of other employees. This report displays those requests that are raised for by these users for other employees.