Manage your knowledge with role-based access control

Leverage control by managing different user roles and customize knowledge sharing using role-based access in Zoho Learn.

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Manage your knowledge with role-based access control

Roles that rule your knowledge base

  • Admins

    Admins are the kings of the knowledge base who have complete control over users and settings and set the foundation for all articles.

  • Contributors

    Contributors are the ministers who can create, edit, and publish knowledge articles and play a key role in enriching your knowledge base.

  • Readers

    Readers are the audience who consume the knowledge articles and benefit from the information shared within the knowledge base.

Distribute information using user roles in Zoho Learn

  • Assign different user roles quickly

    Choose the level of access for individual users and assign read and edit responsibilities accordingly. Maintain control and security for your knowledge base using role-based access controls.

    Assign different user roles quickly

  • Share across the organization securely

    Share manuals to individual readers, groups, or the entire organization by specifying the user roles and responsibilities. Determine access at all levels to distribute information in the exact way that fits your business.

    Share across the organization securely

  • Manage external sharing promptly

    Share your manuals with anyone using a simple link, but ensure that the intended external users are the only ones who can access them by enabling password protection. Also, make sure that the external link is valid only for a specific time to keep your knowledge base secured.

    Manage external sharing promptly

Create a secure knowledge-sharing culture using Zoho Learn.

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