Construction project management software
A building under construction demands extraordinary coordination of people, plans, and resources. A slight setback can cause the project to hit a wall. Use
Zoho Projects, the comprehensive project management software, to streamline construction operations and build projects that stand the test of time.
"Effective management of time and budget gears up productivity for construction services"
At Zoho Projects, we aim to simplify every aspect of construction project management.
Find out how you can use our tool to weather construction challenges.
Drill down into data
- Create custom reports and dashboards and get on-demand insights crucial to your construction project.
- From basic to advanced reports, choose from a variety of pre-defined configurations.
- Whether you make headway or hit a wall, capture all the in-betweens into real-time customizable dashboards.
Plan for the rainy days
- Accommodate delays in procurement, deliveries, and approvals when scheduling jobs.
- Build in extra time when setting up dependencies between tasks.
- Reschedule or overlap tasks to fast-track project progress.
Keep your budget in check
- Set a project budget to create base pricing and accurate quotes.
- Choose your preferred billing method: staff or project hours.
- Make smarter decisions by tracking spending in real time.
- Calculate job costing by comparing the committed cost against the actual cost.
- Receive alerts when the actual cost exceeds the planned budget.
Level resources for maximum efficiency
- Ensure workers with the right skills are available at the right time and location.
- Identify patterns of worker availability for different shifts.
- Reassign resources in response to impromptu requirements.
- Avoid overworking and under-utilization of resources.
Create a single source of truth
- Store drawings, plans, quotes, and tender documents in the cloud for quick sharing.
- Keep policy documents updated throughout the project lifecycle.
- Make Health and Safety Commission reports and safety checklists available to all field workers.
- Control access to sensitive data like bid documents, pricing, and propriety information.
- Track document revision and compare changes to plans and drawings with version numbers.
- Retrieve files easily with quick search.
Get more value from your contracts
- Add multiple parties to monitor the capacity and legality of contracts.
- Define KPIs, metrics, risks, terms and conditions.
- Draft clear escalation procedures in case of non-compliance.
- Alert selected parties when the contract is violated.
Close the communication gap
- Reduce the communications burden on managers.
- Communicate directly with the workforce.
- Make quick announcements and keep track of responses from workers.
- Share plans, site photos, RFIs, and feedback in an instant.
Manage equipment
- Add building resources and categorize them as equipment, machinery, or material.
- Ensure that the right supplies are available for jobs by activating their usage.
- Reduce human error by tracking the materials in the digital inventory system.
Build your projects, your way
No two construction projects are the same, and we understand that. With Zoho Projects' custom modules, you don't just customize construction workflows—you decide how work flows. Shape your projects to fit right in with your team's unique needs.
Construction Inventory Management
- From small consumables to large machinery, know what enters and exits your inventory so nothing escapes your sight.
- Connect all data to a central global inventory module and movement of items—prevent wastage and last-minute purchases.
- Spend less time looking for an item and more time streamlining workflows. Reduce interruptions and boost efficiency.
RFI Tracking
- Create a central hub for your RFIs and equip teams with the right information. Eliminate bottlenecks and reduce costly mistakes.
- Record past RFIs, maintain audit trails, and ensure transparency so nothing slips through the cracks.
- Immediate access to all your RFIs in one place reduces miscommunication, expedites approval processes, and closes RFIs faster.
Tender and Contract Management
- Optimize your tender process right from pre-tender to bid management.
- Maintain document accuracy and optimize tender management through control capabilities and centralized access to documents.
- Improve bid competitiveness with clearer insights, faster coordination, and controlled documentation.
Risk Management
- Risks can derail a project if ignored. Capture and monitor them in custom modules to reduce their impact.
- Classify risks based on severity, likelihood of occurrence, and potential impact and combat pertinent risks in the future.
- Map projects to risk registers detailing risk categories, risk response strategies and contingency plans.
Portfolio Management
- Get a holistic view of all your projects in one place and know which project to take up based on criteria.
- Prioritize value-delivering projects to align with your overarching goals so you never lose sight of the bigger picture.
- Project finances, teams, and stakeholders change often—portfolio management keeps priorities aligned and timely.
Defect Tracking
- Conduct on-site inspections to spot construction defects and document them for quick tracking and resolution.
- Capture key details—location, severity, owner, status, and actions—to prevent repeat issues.
- Monitor progress, keep records updated, and communicate with stakeholders until defects are fully resolved.
Change Requests
- Outline the reason for the change order—be it scope, budget, or weather—and keep ready for submission on custom modules.
- Record everything—even the nitty gritty, so you don't lose track of the vitals.
- Customize fields to accommodate project information, schedules, and contract value. Carry out a successful change order request.
Zoho Projects is for everyone
from operators to managers.
Bringing project managers, safety engineers, consultants, contractor administrators, cost planners, foremen, document controllers, and supervisors together in real time. We make collaboration seamless.
Intelligence for the Modern Team
With Model Context Protocol (MCP), you can analyze all your project data and surface insights in seconds, right from one, unified window.
Model Context Protocol
Model Context Protocol (MCP) now lets you integrate Zoho Projects, along with several other Zoho products, directly with your preferred Generative AI model. This will allow you to access Zoho Projects directly from the AI model of your choice. Now, you can query project data, pull task histories, and generate insights without switching windows.
- Predict recurring defect patterns
- Compare vendor performance
- Detect safety violations from images
- Analyze historical project data
- Seamlessly integrate with third-party tools
Agentic AI COMING SOON
Agentic AI takes this further by enabling Zia to act autonomously on your behalf. Train Zia Agents to predict material shortage, auto-generate weekly progress reports, or recommend optimized workforce planning—all without manual intervention. You define the rules, hand over the knowledge base, and let the agent handle the repetitive coordination work while your construction teams stay in flow.
- Predict material shortage
- Auto-generate weekly progress reports
- Recommend optimized workforce planning
Customizations
All your projects, built your way. Customize Modules, Reports, and Dashboards, and forge a path to limitless possibilities.
Custom Modules
Emulate your operations, construction workflows, and business objectives over customizable Modules, without changing how you work.
Custom Reports
Slice and dice data to surface comprehensive insights that you can utilize to narrate unique, compelling stories, giving full disclosure in real-time, every time.
Custom Dashboards
Build customizable Dashboards to present data with unique indicators that convey important information—right from punch lists to billing summaries.
Budget management
Accurate budgeting could be the difference between a successful and incomplete project. Planning project costs is easier with our features.
Invoicing
Generates estimates and converts your timesheets into invoices for client billing
Budget forecasting
Forecasts cost accruals at the point of completion with current details
Earned value management
Helps control project costs by optimizing resources, budget, and time
Automation
We help you reap the benefits of automation in managing workflows and seeking approvals.
Blueprint
Routes documentation such as RFIs, invoices, change orders, and permits to the desired parties automatically
SLAs
Automates contract handling with clearly defined problem-solving procedures
Notifications
Alerts users of upcoming deadlines, end of contract period, or a change in the plan
Collaboration
Inspired by the most useful features of social media, we make working together easy and interesting.
Feed
Keeps you aware of updates from individuals involved in your project
Chat
Loops in experts for quick discussions and helps groups come to unanimous decisions
Forums
Encourages idea-sharing in teams and keeps workers in the know.
Defect management
Our issue management features help you catch defects earlier so that you don't have to spend on large revisions.
Custom email templates
Standardizes issue log with select fields for different stakeholders (e.g., supervisors, budget planners, subcontractors)
Kanban
Enables recipients of defect notice to view and update issue status as issues are resolved
Business rules
Automatically triggers a predefined corrective workflow upon logging a defect
Integrations
Get the added advantage of Zoho apps and other third-party apps.
Mobile app
Construction project stakeholders work from boardrooms and fields. Our easy-to-use mobile app for iOS or Android lets you work on the go and manage projects from anywhere.
Frequently Asked Questions
Construction project management software is a digital tool that is meant for teams to plan, monitor, execute and control construction projects. It is nothing like a generic project management tool with basic capabilities—construction management software helps manage people, multiple stakeholders, tight deadlines, materials, and equipment—all at once.
Get the right software, and you can:
- Coordinate onsite operations without actually being there
- Track multiple projects at once
- Monitor deadlines, budget, and costs
- Collaborate with contractors and stakeholders effectively
- Mitigate risks and reduce costly errors
Zoho Projects' construction project management software is designed to support teams of any size—be it a small team, a mid-size business, or a large construction firm. It can help manage projects of any kind—residential, commercial, or infrastructure, adapting to your unique workflows. The software is most commonly used by:
- Builders
- Remodeling, Concrete and Renovation Contractors
- Sub-contractors
- Construction Companies
- Civil Engineers and Engineering Firms
- Architects and Design Consultants
- Field Operation Managers and Site Supervisors
Competent construction project management software should have capabilities that go beyond basic task management. Here are some of the must-have features that you should look for while weighing options:
- Project Planning and Tracking
Oversee task scheduling and dependencies through Gantt charts, milestone tracking, and real-time updates
- Inventory Management
Track materials, supplies, and stock levels. Avoid over-ordering and under-utilization.
- Tool and Equipment Management
Monitor equipment usage, track availability and location, and reduce downtime.
- Financial Planning and Tracking
Track planned versus actual costs, improve cash flow visibility, and monitor payments in real-time.
- Resource Planning and Workforce Management
Manage construction budgets, control cost overruns, and track budget utilization.
- Proposal and Contract Management
Manage project proposals and contracts, centralize documents, and maintain version control.
- Collaboration and Communication
Bridge the communication gap between office teams and on-site workers, share files and drawings, and avoid miscommunication.
The best construction project management software is one that can be tailored to align with your workflows, is flexible for teams of any size, and is dense with comprehensive features that are user friendly. Zoho Projects is a highly sought-after project management tool that stands out in the market because of:
- Customizable workflows that can also be automated
- Powerful scheduling and tracking features
- Resource and workforce planning
- AI-powered predictive insights
- Seamless integration between your favorite applications
- Simplified collaboration between office and on-site teams
In short, Zoho Projects is suitable for construction companies requiring deep reporting, meticulous planning, and forecasting, as well as for contractors simple task management requirements
Construction projects are one of the most complex undertakings, involving multiple stakeholders, dynamic schedules, changing deadlines and dependencies. Zoho Projects simplifies construction project management, bringing balance, clarity, and transparency into the workspace, helping teams finish projects on time, within budget.
Yes! Zoho Projects' real-time updates, mobile access, task tracking, and centralized storage capabilities assist in field operations, so teams are always in communication with each other, no matter their location.
Absolutely! Contractors—big or small—can benefit from construction management software because it helps them track schedules, manage tasks, and stay organized without difficulty.
Of course you can! Zoho Projects lets you create, control, and manage numerous projects all at once, giving you clear visibility into project progress, potential threats, and budget spends.
Yes, it does. It comes with features like budget tracking, cost management, and financial reporting that allow you to breeze through project delivery without budget troubles.
Yes. Zoho Projects seamlessly integrates with Zoho Books, Zoho CRM, and other third-party applications, helping minimize disruptions and optimize the construction lifecycle.
Not at all. Tools like Zoho Projects are extremely customizable, very user-friendly, and pretty straightforward to set up, so you wouldn't require heavy technical expertise to incorporate it into your routine.
Zoho Projects can control, monitor, and manage residential construction, renovation, commercial buildings, infrastructure and engineering projects among many others.