At Zoho Projects, we aim to simplify every aspect of construction project management.

Find out how you can use our tool to weather construction challenges.

Drill down into data

Create custom reports and dashboards and get on-demand insights crucial to your construction project.
From basic to advanced reports, choose from a variety of pre-defined configurations.
Whether you make headway or hit a wall, capture all the in-betweens into real-time customizable dashboards.

Plan for the rainy days

Accommodate delays in procurement, deliveries, and approvals when scheduling jobs.
Build in extra time when setting up dependencies between tasks.
Reschedule or overlap tasks to fast-track project progress.

Keep your budget in check

Set a project budget to create base pricing and accurate quotes.
Choose your preferred billing method: staff or project hours.
Make smarter decisions by tracking spending in real time.
Calculate job costing by comparing the committed cost against the actual cost.
Receive alerts when the actual cost exceeds the planned budget.

Level resources for maximum efficiency

Ensure workers with the right skills are available at the right time and location.
Identify patterns of worker availability for different shifts.
Reassign resources in response to impromptu requirements.
Avoid overworking and under-utilization of resources.

Create a single source of truth

Store drawings, plans, quotes, and tender documents in the cloud for quick sharing.
Keep policy documents updated throughout the project lifecycle.
Make Health and Safety Commission reports and safety checklists available to all field workers.
Control access to sensitive data like bid documents, pricing, and propriety information.
Track document revision and compare changes to plans and drawings with version numbers.
Retrieve files easily with quick search.

Get more value from your contracts

Add multiple parties to monitor the capacity and legality of contracts.
Define KPIs, metrics, risks, terms and conditions.
Draft clear escalation procedures in case of non-compliance.
Alert selected parties when the contract is violated.

Close the communication gap

Reduce the communications burden on managers.
Communicate directly with the workforce.
Make quick announcements and keep track of responses from workers.
Share plans, site photos, RFIs, and feedback in an instant.

Manage equipment

Add building resources and categorize them as equipment, machinery, or material.
Ensure that the right supplies are available for jobs by activating their usage.
Reduce human error by tracking the materials in the digital inventory system.

Build your projects, your way

No two construction projects are the same, and we understand that. With Zoho Projects' custom modules, you don't just customize construction workflows—you decide how work flows. Shape your projects to fit right in with your team's unique needs.

Construction Inventory Management

From small consumables to large machinery, know what enters and exits your inventory so nothing escapes your sight.
Connect all data to a central global inventory module and movement of items—prevent wastage and last-minute purchases.
Spend less time looking for an item and more time streamlining workflows. Reduce interruptions and boost efficiency.

RFI Tracking

Create a central hub for your RFIs and equip teams with the right information. Eliminate bottlenecks and reduce costly mistakes.
Record past RFIs, maintain audit trails, and ensure transparency so nothing slips through the cracks.
Immediate access to all your RFIs in one place reduces miscommunication, expedites approval processes, and closes RFIs faster.

Tender and Contract Management

Optimize your tender process right from pre-tender to bid management.
Maintain document accuracy and optimize tender management through control capabilities and centralized access to documents.
Improve bid competitiveness with clearer insights, faster coordination, and controlled documentation.

Risk Management

Risks can derail a project if ignored. Capture and monitor them in custom modules to reduce their impact.
Classify risks based on severity, likelihood of occurrence, and potential impact and combat pertinent risks in the future.
Map projects to risk registers detailing risk categories, risk response strategies and contingency plans.

Portfolio Management

Get a holistic view of all your projects in one place and know which project to take up based on criteria.
Prioritize value-delivering projects to align with your overarching goals so you never lose sight of the bigger picture.
Project finances, teams, and stakeholders change often—portfolio management keeps priorities aligned and timely.

Defect Tracking

Conduct on-site inspections to spot construction defects and document them for quick tracking and resolution.
Capture key details—location, severity, owner, status, and actions—to prevent repeat issues.
Monitor progress, keep records updated, and communicate with stakeholders until defects are fully resolved.

Change Requests

Outline the reason for the change order—be it scope, budget, or weather—and keep ready for submission on custom modules.
Record everything—even the nitty gritty, so you don't lose track of the vitals.
Customize fields to accommodate project information, schedules, and contract value. Carry out a successful change order request.

Zoho Projects is for everyone

from operators to managers.

Bringing project managers, safety engineers, consultants, contractor administrators, cost planners, foremen, document controllers, and supervisors together in real time. We make collaboration seamless.

Intelligence for the Modern Team

With Model Context Protocol (MCP), you can analyze all your project data and surface insights in seconds, right from one, unified window.

Model Context Protocol

Model Context Protocol (MCP) now lets you integrate Zoho Projects, along with several other Zoho products, directly with your preferred Generative AI model. This will allow you to access Zoho Projects directly from the AI model of your choice. Now, you can query project data, pull task histories, and generate insights without switching windows.

Predict recurring defect patterns
Compare vendor performance
Detect safety violations from images
Analyze historical project data
Seamlessly integrate with third-party tools

Agentic AI COMING SOON

Agentic AI takes this further by enabling Zia to act autonomously on your behalf. Train Zia Agents to predict material shortage, auto-generate weekly progress reports, or recommend optimized workforce planning—all without manual intervention. You define the rules, hand over the knowledge base, and let the agent handle the repetitive coordination work while your construction teams stay in flow.

Predict material shortage
Auto-generate weekly progress reports
Recommend optimized workforce planning

Customizations

All your projects, built your way. Customize Modules, Reports, and Dashboards, and forge a path to limitless possibilities.

Custom Modules

Emulate your operations, construction workflows, and business objectives over customizable Modules, without changing how you work.

Custom Reports

Slice and dice data to surface comprehensive insights that you can utilize to narrate unique, compelling stories, giving full disclosure in real-time, every time.

Custom Dashboards

Build customizable Dashboards to present data with unique indicators that convey important information—right from punch lists to billing summaries.

Budget management

Accurate budgeting could be the difference between a successful and incomplete project. Planning project costs is easier with our features.

Invoicing

Generates estimates and converts your timesheets into invoices for client billing

Budget forecasting

Forecasts cost accruals at the point of completion with current details

Earned value management

Helps control project costs by optimizing resources, budget, and time

Automation

We help you reap the benefits of automation in managing workflows and seeking approvals.

Blueprint

Routes documentation such as RFIs, invoices, change orders, and permits to the desired parties automatically

SLAs

Automates contract handling with clearly defined problem-solving procedures

Notifications

Alerts users of upcoming deadlines, end of contract period, or a change in the plan

Collaboration

Inspired by the most useful features of social media, we make working together easy and interesting.

Feed

Keeps you aware of updates from individuals involved in your project

Chat

Loops in experts for quick discussions and helps groups come to unanimous decisions

Forums

Encourages idea-sharing in teams and keeps workers in the know.

Defect management

Our issue management features help you catch defects earlier so that you don't have to spend on large revisions.

Custom email templates

Standardizes issue log with select fields for different stakeholders (e.g., supervisors, budget planners, subcontractors)

Kanban

Enables recipients of defect notice to view and update issue status as issues are resolved

Business rules

Automatically triggers a predefined corrective workflow upon logging a defect

Integrations

Get the added advantage of Zoho apps and other third-party apps.

Mobile app

Construction project stakeholders work from boardrooms and fields. Our easy-to-use mobile app for iOS or Android lets you work on the go and manage projects from anywhere.

Construction project management software