| | STARTERTry For FreeTry For Free | TEAMTry For FreeTry For Free | BUSINESSTry For FreeTry For Free |
|---|
| Pricing |
| Billed Annually | /user/month | /user/month | /user/month |
| Billed Monthly | /user | /user | /user |
| Storage | Starts at 1 TB/Team | Starts at 3 TB/team | Starts at 5 TB/team |
| Additional storage | After 10 users, get additional shared storage of 100 GB/new user. | After 10 users, get additional shared storage of 300 GB/new user. | After 10 users, get additional shared storage of 500 GB/new user. |
| Upload limit per file | 10 GB | 50 GB | 250 GB |
| Zoho office suite |
| Zoho Writer (Document) | Yes | Yes | Yes |
| Zoho Sheet (Spreadsheet) | Yes | Yes | Yes |
| Zoho Show (Presentation) | Yes | Yes | Yes |
| File Management |
| My FoldersMy Folders is a personal folder for team members. They can create or upload files, and share their own files with other team members. | Yes | Yes | Yes |
| Team FoldersA secure hub for your team to store, share, and work together on files. | Yes | Yes | Yes |
| Shared itemsYou can view the list of all shared items in My Folders or a Team Folder and track which items are shared with whom, which are shared externally, which are shared across the team, and more. | Yes | Yes | Yes |
| Customize File Listings (New)Customize your file listing view with flexible columns and sorting options. | Yes | Yes | Yes |
| File Suggestions(Beta)Get AI-powered file recommendations based on your activity and team interactions. Find relevant files instantly without searching manually. | Yes | Yes | Yes |
| TemplatesCreate or save templates for documents and spreadsheets via Zoho Writer and Sheet, respectively. Once you have templates, you can use them to create any number of files. | Yes | Yes | Yes |
| LabelsLabels help you to easily identify and access files and folders across different locations in WorkDrive. | Yes | Yes | Yes |
| Mark as Final (New)Secure important files by marking them as final. Once marked, the file becomes read-only for all users. Users with Edit or higher access can unlock it when further updates are needed. | Yes | Yes | Yes |
| Index ViewUse a Writer document as a folder’s default guide for seamless navigation. | Yes | Yes | Yes |
| Universal content searchFind files by name, keyword, or author's name using the search bar. | Yes | Yes | Yes |
| Advanced Search with OCR and Object DetectionWorkDrive now supports searching text (Optical Character Recognition) and objects (Object Detection) in images. | Yes | Yes | Yes |
| Saved SearchesSave search keywords along with filters to make the process of generating search results effortless. | Yes | Yes | Yes |
| Access statsGet a list of all the users who have accessed a file and when they accessed it. | | Yes | Yes |
| File activity timelineSee a timeline of all activities performed by users on a particular file. | | Yes | Yes |
| Data templates and custom fieldsCreate data templates to classify files and folders and organize them by adding custom information or properties as metadata. | | | Yes |
| WebhooksWebhooks give you real-time notifications for file, folder, Team Folder, and team-based events directly in an external app. | | | Yes |
| WatermarkingUse custom watermarks to protect your content from unauthorized use and increase your brand's visibility across digital platforms. | Yes | Yes | Yes |
| Archive Team FoldersOrganize your workspace by archiving unused Team Folders. Securely preserve content and settings without permanent deletion. | Yes | Yes | Yes |
| Version history in file preview (New)View and manage all file versions directly within the preview window. Quickly switch and review file versions with ease. | Yes | Yes | Yes |
| Unlimited file versionsAccess and revert to any previous version of your files. You can even compare changes between different versions. | Yes | Yes | Yes |
| Collaboration |
| Granular access controlsGrant appropriate roles, with varying permission levels, to members of a Team Folder. | Yes | Yes | Yes |
| Subfolder-level sharingGive specific members of a Team Folder higher access permissions for files or folders within the Team Folder. | Yes | Yes | Yes |
| Customize folder permissionsCustomize folder permissions to control who can access or view specific folders within Team Folders, ensuring secure and organized collaboration. | Yes | Yes | Yes |
| Draft filesDrafts are visible only to you. Once you mark draft files as ready, everyone in the team folder will be able to view them. | Yes | Yes | Yes |
| Custom external share linksCreate multiple file links to share files with people outside your team, then label them for easy reference. Set different access permissions for each file link and track them all separately. | Yes | Yes | Yes |
| Secure external sharing with password protection and expiration optionsProtect externally shared files from unauthorized access by setting passwords and expiration dates. | Yes | Yes | Yes |
| Restrict downloading and printingRetain control over files shared externally. Decide who gets to download or print them. | Yes | Yes | Yes |
| File lockLock a file to prevent your teammates from overwriting your changes. | Yes | Yes | Yes |
| Follow updatesFollow important files and folders to stay up to date on all changes made by collaborators. You can choose a preferred notification setting to receive bell notifications, email notifications, or both. | Yes | Yes | Yes |
| Download linksDownload links are public links (anyone with the link can download the file or folder). You can set a download limit and expiration date to restrict access to users. | Yes | Yes | Yes |
| Advanced embedding optionsCustomize how files, folders, and videos appear when embedded externally. Adjust layout, size, theme, and playback settings for a tailored experience. | Yes | Yes | Yes |
| Collect filesEasily prompt team users and external users to upload files via collection links to a particular folder. View user submissions and manage their files effortlessly. | | Yes | Yes |
| GroupsCreate groups based on member roles or profiles and easily add the group members to Team Folders. You can also share a file or folder directly with groups. | Yes | Yes | Yes |
| Commenting on filesAdd comments to share feedback on a particular file with your team members. | Yes | Yes | Yes |
| AnnotationsAdd comments specific to any text or area and track them easily. Collaborators will be able to understand the comments easily with contextual suggestions and make changes or add replies more appropriately. Supported for PDF, image, video file formats. | Yes | Yes | Yes |
| Comment suggestions (AI)Rephrase, shorten, punctuate, and adjust the tone of your comments quickly using AI suggestions. | Yes | Yes | Yes |
| Custom cover images for audio and video filesModify the default system-generated cover image to a custom cover image to show what's exactly in your video/audio. | Yes | Yes | Yes |
| Video chaptersVideo chapters help you break up a video into multiple sections, so viewers can see what's covered in the video, and quickly jump to the topic they're interested in. | Yes | Yes | Yes |
| Upload files via emailThis feature allows users to upload files to a Team Folder via email. | Yes | Yes | Yes |
| Advanced file propertiesZoho WorkDrive supports some advanced properties (meta data) for different file types. So, when you upload files from your desktop or from other cloud services with advanced file properties, you will be able to see them in WorkDrive. | Yes | Yes | Yes |
| Unread and global notificationsUnread Notifications keep you informed of any changes made in a Team Folder you’re part of. Global Notifications let you know every time a file or folder is shared with you, when you’re @mentioned or invited to a Team Folder, and about public Team Folders that are relevant to you. | Yes | Yes | Yes |
| Productivity |
| Bulk file or folder upload | Yes | Yes | Yes |
| Preview 200+ file formatsZoho WorkDrive supports preview for 200+ file formats, including images, videos, and developer files. | Yes | Yes | Yes |
| Ask Questions on Files (Beta)Ask questions within files and receive instant, context-based answers from your content. | - | - | Yes |
| WorkDrive SnapA recording feature to help you quickly record your screen, as well as video and audio, from within the WorkDrive app. | Yes | Yes | Yes |
| Default workflowsSimplify document reviews and approvals with built-in workflows that automate routine content tasks and keep work moving without delays. | Yes | Yes | Yes |
| Custom workflowsBuild workflows from scratch to match your team’s unique requirements and automate routine, content-specific business processes. | - | - | Yes |
| Support for URL filesSave web links directly to WorkDrive folders, just like regular files. Additionally, organize Zoho WorkDrive files and folders as shortcut links within any folder location to eliminate duplication and improve accessibility. | Yes | Yes | Yes |
| Code SnippetGenerate code snippets by typing in the programming code or copying and pasting it from an external source. 25+ programming languages supported. | Yes | Yes | Yes |
| Generate content (AI)Say goodbye to time-consuming manual tasks and embrace efficient content creation with the AI integration. | Yes | Yes | Yes |
| Generate images (AI)Describe your ideal cover image in words and generate visually appealing cover images for your audio and video files directly within the WorkDrive platform with the AI integration. | Yes | Yes | Yes |
| Image EditorEdit images seamlessly without leaving WorkDrive. | Yes | Yes | Yes |
| PDF EditorEdit text, overlay and annotate images, add fillable and digital signature fields, reorder pages, and more. | Yes | Yes | Yes |
| Audio and video transcriptionTurn audio and video files into text with AI-powered transcription. | Yes | Yes | Yes |
| File summarization (New)Skip the long reads—get key takeaways from your files in seconds. | Yes | Yes | Yes |
| Comment translationUnderstand and respond to comments in your preferred language or share comments in a language others understand. | Yes | Yes | Yes |
| Convert files to Zoho Office Suite formatYou can choose whether newly uploaded documents, spreadsheets, and presentations should be automatically converted to the respective Zoho WorkDrive format (Writer, Sheet, or Show) or not. | Yes | Yes | Yes |
| Import from other cloud servicesThe cloud picker option in Zoho WorkDrive lets you import files from cloud storage services like Google Drive, Box, Dropbox, OneDrive, and Evernote. | Yes | Yes | Yes |
| Create ZIP filesEasily create ZIP files to back up multiple files and folders in WorkDrive. | Yes | Yes | Yes |
| ZIP file preview and extractionPreview the contents of a ZIP file and easily extract them to the required folder. | | | Yes |
| Team Management |
| DashboardGet a comprehensive view of everything about your team, like active members, Team Folders, file activities, and more. | Yes | Yes | Yes |
| Custom brand logoPersonalize Zoho WorkDrive by replacing the default logo with your company logo. Your logo will appear in emails sent to collaborators and preview headers of files shared externally. | - | Yes | Yes |
| Custom domainCreate a custom domain to access your WorkDrive account. This will help you promote your brand when you share files with your team members and external users. | - | - | Yes |
| Data retention policyDefine how long files and folders will be retained (7 to 30 days for Trash in My Folders and Team Folders; 7 to 120 days for Deleted Items in Admin Console), then automatically delete them afterwards. | Yes | Yes | Yes |
| Data administrationHave complete control over your team's data. | - | - | Yes |
| Full content visibility and managementFind and manage any file ever created by anyone in your team. | - | - | Yes |
| Manage all shared itemsAdmins can view the list of all items shared by their team and track which items are shared with whom, which are shared externally, which are shared across the team, and more. | - | - | Yes |
| Manage large filesTrack and control large files across your team from the Admin Console. Optimize storage by managing versions and removing unnecessary content, while members can review and clean up their own large files directly from My Folders. | - | - | Yes |
| Restore deleted itemsRestore files and folders deleted from the trash for up to 120 days. | - | - | for up to 120 days |
| Manage external sharing optionsControl how team members can share files with individuals outside the team through separate settings for email, external links, download links, embed links, and the "anyone on the internet" visibility option. | Yes | Yes | Yes |
| Manage whitelisted domains and external usersRestrict file and folder sharing to only specified domains and external users, ensuring secure collaboration within approved networks. | Yes | Yes | Yes |
| Manage file versionsBy managing file versions and setting limits, you can optimize team storage and unlock more space for seamless collaboration. | Yes | Yes | Yes |
| Password policiesTeam admins can mandate all users to set passwords when creating external share links. They can also set a strong password policy if required to make the links more secure. | Yes | Yes | Yes |
| Transfer ownership of files and foldersTransfer ownership of individual files and folders in the private folders of active team members at any time. | - | - | Yes |
| Transfer ownership while deleting usersTransfer ownership of all files in the private folder of team members who leave the organization. | Yes | Yes | Yes |
| User managementAdd team members, assign roles, and suspend or remove them from your team. | Yes | Yes | Yes |
| Storage managementZoho WorkDrive offers a single shared storage space for your entire organization. You can set a storage limit in My Folders at both the team and user levels to save space. | Yes | Yes | Yes |
| Device managementTeam Admins can view and manage all of their team members' connected devices from anywhere in the world. | - | - | Yes |
| Wipe data from remote devicesDisconnect a member's device (log the user out of the app), or wipe offline files and disconnect a member's device remotely from WorkDrive's mobile or desktop app. | - | - | Yes |
| App access managementSet permissions for each member in your team to control whether they can use WorkDrive's desktop and mobile apps to access files. | - | - | Yes |
| Team Folder activity timelineGet a timeline of all activities performed in the Team Folder. Filter out activities in the timeline, like uploads, deletions, etc. | - | Yes | Yes |
| Generate team activity reportChoose activities and generate an activity report for a particular user or all team users for auditing purposes. You can export the activity report in a CSV file for later use. | - | - | Yes |
| Security & Compliance |
| Data Loss Prevention (DLP) Policies (Beta)Data loss prevention (DLP) policies protect your team's files by automatically classifying them based on defined rules and restricting certain actions, such as external sharing, downloading, copying, and printing. | - | - | Yes |
| Classification labels (Beta)Classification labels, whether applied automatically through a data loss prevention (DLP) policy or manually by a team member, restrict actions such as sharing, downloading, copying, and printing to protect sensitive and confidential team files. | - | - | Yes |
| 256-bit AES encryption at rest | Yes | Yes | Yes |
| TLS, SSL, and PFS encryption during transit | Yes | Yes | Yes |
| Intrusion detection and prevention systems | Yes | Yes | Yes |
| Two-factor authentication | Yes | Yes | Yes |
| GDPR compliance | Yes | Yes | Yes |
| HIPAA compliance | Yes | Yes | Yes |
| Accessibility Controls | Yes | Yes | Yes |
| ISO 22301:2019
Business Continuity Management System (BCMS) | Yes | Yes | Yes |
| SOC 2 Type II
AICPA Trust Services Principles and Criteria (TSP) | Yes | Yes | Yes |
| ISO/IEC 27001
(Information Security Management) | Yes | Yes | Yes |
| ISO/IEC 27701
(Privacy Information Management) | Yes | Yes | Yes |
| ISO/IEC 27017
(Cloud Security Management) | Yes | Yes | Yes |
| ISO/IEC 27018
(Personal Data in the Cloud) | Yes | Yes | Yes |
| Apps & Integrations |
| TrueSync desktop appWith TrueSync, the data on your computer is available either online only or offline. Any changes made to your files will be automatically synced with the WorkDrive web app. | Yes | Yes | Yes |
| Mobile appThe Zoho WorkDrive app, for Android and iOS, lets you contribute to your team while on the go. | Yes | Yes | Yes |
| Genie (Quick-editing app for desktop)A quick-editing app for desktop that lets you open and edit your WorkDrive files on the web with your default desktop applications. Available for Mac and Windows | Yes | Yes | Yes |
| Zoho Projects IntegrationGive your team a shared space to work together by creating Team Folders for every project. Efficiently organize documents linked to tasks, issues, and feeds under Team Folders for easy access. | Yes | Yes | Yes |
| Zoho CRM IntegrationExperience the secure and advanced file management and collaboration features of WorkDrive within CRM. Any files you store in CRM will be powered by WorkDrive. | Yes | Yes | Yes |
| Zoho Marketing Plus IntegrationCreate, store, and manage your documents, videos, sheets, product images, and anything else that's crucial to your brand and marketing campaigns, in one common place. | Yes | Yes | Yes |
| Bigin IntegrationWith File Cabinet, you don't have to leave your CRM to search for important files; they're right there in your Bigin account. Create unique links for your customers to upload and collect files securely. | Yes | Yes | Yes |
| Light Integration with 25+ Zoho apps
(Cliq, Mail, Sign, Connect, etc.,)The picker and adder components have been enabled in 25+ Zoho apps so far to pick files from WorkDrive and save files to WorkDrive respectively. We will soon enable picker for remaining apps. | Yes | Yes | Yes |
| WorkDrive for Microsoft Office | Yes | Yes | Yes |
| WorkDrive for Gmail | Yes | Yes | Yes |
| Custom Functions & ConnectionsBuild advanced automations with Custom Functions and secure Connections. Integrate external apps and streamline complex workflows effortlessly. | - | - | Yes |
| Zoho MCP IntegrationTrigger advanced workflows in WorkDrive using conversational commands. Empower AI agents to perform multi-step tasks across connected apps. | Yes | Yes | Yes |
| Zoho Flow IntegrationConnect WorkDrive to your favorite apps through Zoho Flow. Build no-code business workflows and automate routine tasks effortlessly. | Yes | Yes | Yes |
| Zapier Integration | Yes | Yes | Yes |
| Generative AI IntegrationZoho's own Zia AI utilizes OpenAI to help WorkDrive users quickly generate content, images, and more. | Yes | Yes | Yes |
| Backup support via ManageEngine RecoveryManager Plus (RMP)ManageEngine RecoveryManager Plus provides backup and restore support for content stored in WorkDrive. Available for Windows only. | Add-on | Add-on | Add-on |
| WorkDrive for OutlookThe Zoho WorkDrive add-on helps you save time and boost productivity by sharing WorkDrive files and saving attachments from your inbox to WorkDrive—right from within the Outlook app. | Yes | Yes | Yes |
| Customer Support |
| Email support | 24/7 | 24/7 | 24/7 |
| Chat support | 24/7 | 24/7 | 24/7 |
| Phone support | 24/5 | 24/5 | 24/5 |
| Supported Languages |
| 52 languages supported for both web and mobile apps | Yes | Yes | Yes |
| Add-ons |
| Client user licensesAdd external users to your WorkDrive Team with limited roles and permissions. Separate client user add-on purchase is required. | /client user/month /client user/year | /client user/month /client user/year | /client user/month /client user/year |
| Storage add-on | Starts from 10 GB at / year | Starts from 10 GB at / year | Starts from 10 GB at / year |
| Developer Platform |
| API supportZoho WorkDrive provides an extensive set of APIs to help integrate functionalities of Zoho Workdrive with other Zoho apps and third-party tools. | Yes | Yes | Yes |