ONSITE EVENT ACCESS CONTROL
Handle event entry, session attendance, and zone access from one app your team carries into the venue. Every scan logs automatically, so your attendance data is accurate when the event ends.
Every venue has areas that aren't meant for everyone. Set access rules by ticket type, role, or group and enforce them with a badge scan at every zone entry point.
Scan QR badges, search by name, email, ticket ID, or phone number, or register new walk-ins on the spot. Unpaid attendees get checked in too—record payment or mark it for later without holding up the queue.
Every session in your event gets its own check-in queue and attendance record. Filter by day or track, scan badges, and register last-minute attendees to any session on the spot.
Every zone you create gets its own open and close times and its own access rule. Restrict entry by ticket type, attendee role, sponsor category, or leave it open to all.
Your staff scans badges at every zone entry point, and the app instantly checks access rules. No printed lists, no manual cross-referencing, no judgment calls at the door.
Every entry and exit logs against an attendee profile with a timestamp. When a sponsor asks how many people visited their zone or a speaker wants to know who stayed till the end, you have the answer.
When everyone arrives at the same time, queues form quickly. Pre-event check-in gives early arrivals a way in before the official start time, and the self-service kiosks keep entry moving without tying your staff to every scan.
Students were doing the check-in themselves—I didn't need anybody. We trained them with a mock run one or two days before and it was so simple. Everyone was appreciating how well it was set up.
From the main entrance to the VIP lounge to the last session of the day, every scan logs automatically. Try it at your next event with Zoho Backstage.
There's more to your event than check-in and access control. See how Zoho Backstage helps you run your event, end-to-end.
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Multi-tier pricing, online payments, and registration approval flows — all from one place.
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QR-based check-in with onsite badge printing. Fast entry, no queues, full attendee visibility.
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A fully branded attendee app for agendas, networking, push notifications, and gamification.
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Digital booths, lead capture (Hot/Warm/Cold), and exhibitor analytics that prove ROI to sponsors.
Learn moreYou can run event check-in at the main entrance, session check-in at individual rooms, and zone check-in at restricted areas from the same device. Switch between them from the Check-In tab without logging out or changing tools.
You can add walk-in attendees on the spot. Enter their details, pick a ticket class, and check them in immediately. If they're paying on the day, you can record the payment mode right there without opening the dashboard.
You create zones for each area and set an access rule for each one. Choose whether a zone is open to everyone or restricted to a specific ticket class, role, speaker, sponsor, or exhibitor group. Your staff can then scan badges at each zone entry, and the app handles the verification.
Yes. Zones are available on Premium and Ultimate plans for in-person and hybrid events. You can create up to 30 zones per event.
Yes, every attendee profile has a live log of every session and zone check-in and check-out with timestamps. You can pull this up during the event, not just after.
Each day's check-ins are recorded separately by default so your attendance data stays clean across the full event. You can turn this off in settings if you'd prefer a single check-in for the whole event.
