Plan Comparison

Zoho Workplace - Plan Comparison

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MAIL

WORKPLACE

 

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PRICING
Billed Annually /User /Month /User /Month /User /Month /User /Month /User /Month
Billed Monthly /User /User
Storage
Mail Storage per user5 GB10 GB50 GB30 GB100 GB
Retention storage per user-50 GB-100 GB
WorkDrive Team storage per user--10 GB100 GB
Support and Migration
24x7 Support (email, chat, and call)YesYesYesYes
99.9% Uptime guaranteeYesYesYesYes
Migration tool Migrate emails from local servers, other services, or your locally stored email files with our migration toolYesYesYesYes
Zoho Mail
WebmailYesYesYesYes
Attachment limit (Mail) Maximum email attachment size30 MB40 MB30 MB40 MB
Huge Attachment Limit (Mail) Attach larger files to emails using the Huge Attachment Featureup to 250 MBup to 1 GBup to 500 MBup to 1 GB
Email Groups Create group email addresses for a selected set of users.YesYesYesYes
Email Sharing Share individual emails with users or groups.YesYesYesYes
Folder Sharing with Delegation Share an entire custom folder of emails with your organization members.YesYesYesYes
Email Recall Recall sent emailsYesYesYesYes
Email Forwarding Auto-forward emails received in one mailbox to another email addressYesYesYesYes
Mail Merge Customize and send emails to multiple recipients at once.YesYesYesYes
Active Sync Access Zoho Mail via Exchange Sync on any standard Exchange Sync clientYesYesYesYes
Email Aliases Have multiple email addresses within one mailbox. Emails sent to the alias account will be delivered to the same mailbox as the primary account.YesYesYesYes
Domain Aliases Map a new domain as an alias to an existing domain that is already configured in ZohoYesYesYesYes
Custom Login Use the URL mail.yourdomain.com to log in to their respective email accounts.YesYesYesYes
White Labeling Use your organization logo instead of the Zoho Mail logo-Yes-Yes
SAML based SSO integration Enable Single Sign-On for the Zoho Mail web application across various domains.YesYesYesYes
S/MIME Encryption Digitally sign and encrypt your email to prevent unauthorized interception.-Yes-Yes
PGP Encryption Secure email communication with end-to-end encryption.YesYesYesYes
TLS Encryption The emails sent and received using Zoho Mail are encrypted by TLSYesYesYesYes
Email retention Retain emails in the organization accounts for a specific period to avoid accidental deletion problems and more.-Yes-Yes
eDiscovery (Mail) Retain emails and recover them at any point in time.-Yes-Yes
Zoho Mail app for iOS and AndroidYesYesYesYes
Zoho Mail Admin Mobile AppYesYesYesYes
Streams Mobile app for Team collaboration The Streams - for Zoho Mail, for Android and iOS, lets you contribute to your team while on the go.YesYesYesYes
Zoho WorkDrive
Online File Storage (Team Storage)For more than 3 users: 100 GB team storage for the first 10 users. Each additional user adds 10 GB to the team storage.For 1-3 users: Every user adds 10 GB to the team storage. Eg: If you have 2 users, you get 20 GB of storage.--YesYes
File upload limit--10 GB10 GB
Files and folder sharing For 1-3 users: Every user adds 10 GB to the team storage. Eg: If you have 2 users, you get 20 GB of storage.--YesYes
Universal content search Simply search for files using the file name, the folder name, the keyword inside the content of a file, or the author's name.--YesYes
External file sharing Create multiple file links to share files with people outside your team, then label them for easy reference. Set different access permissions for each file link and track them all separately.--Multiple external links per fileMultiple external links per file
Encryption at rest (256-bit AES) and SSL/TLS encryption--YesYes
Preview 200+ file formats Take a look at your files before you even open or download them.--YesYes
Team folders A secure hub for your team to store, share and work together on files.--YesYes
Granular access controls Create password-protected sharing links, set expiry dates, and create external sharing links. Set appropriate permissions for Team Folder's members.--YesYes
Roles and permissions Grant appropriate access to files and folders, enabling efficient collaboration and organized data management.--YesYes
Sub-folder level sharing WorkDrive supports sub-folder level sharing to ensure members have access to exactly what they need.--YesYes
Unread notifications Unread Notifications keep you informed of any changes made in a Team Folder you’re part of.--YesYes
Admin Dashboard Get a comprehensive overview of everything happening in your team--YesYes
User management Add members individually or in bulk. Set roles, manage access permissions at both WorkDrive account and Team Folder levels, and closely monitor who is accessing files using the WorkDrive apps.--YesYes
Password protected links Securely share sensitive files with password-protected links--YesYes
Desktop Sync Sync to the cloud from your Windows, Mac, or Ubuntu Linux desktop and vice versa. Maximize your local storage space by choosing which files to sync and de-sync.--YesYes
Zoho Writer, Sheet, and Show
Online Document Editor--YesYes
Online Spreadsheet software--YesYes
Online Presentation tool--YesYes
Zoho Writer app for iOS and Android--YesYes
Zoho Sheet app for iOS and Android--YesYes
Zoho Show app for iOS and Android--YesYes
Calendar
Integrated Calendar Integrate Zoho and external applications with Zoho Calendar and use them directly via Zoho CalendarYesYesYesYes
Resource Booking Search for resources, check their availability, and book them in advance.YesYesYesYes
Calendar Sync Your calendars in Zoho Calendars can be synced with mobile phones, laptops, and other devices, accessed and managed even when you are offlineYesYesYesYes
Group Calendars Create Group Calendars for your team and manage your team activities from a unified calendar.YesYesYesYes
Appointment Scheduling Share your appointment request form with the public so that people can fill out the form to request an appointment with you.YesYesYesYes
Calendar on mobileYesYesYesYes
ToDo
TasksYesYesYesYes
Sub-tasks Add subtasks and add an assignee to each subtask where you can track the progress.YesYesYesYes
Group tasks Easily add a task and associate it with the respective group.YesYesYesYes
Share tasks Share your tasks to individuals or groupsYesYesYesYes
Recurring tasks Create a recurring task and choose between the Daily, Weekly, Monthly, and Yearly recurrence, with additional options to choose the repeat pattern.YesYesYesYes
Attachment support Insert files below 10 MB to your tasks. The attachments you add will be visible to group members, main task and subtask assignees, and invitees.YesYesYesYes
Add mail as a task Transform emails into actionable tasks directly from within Zoho Mail.YesYesYesYes
Link task to mail Connect email context directly to your tasksYesYesYesYes
Mobile apps Accomplish your tasks on the go with the iOS and Android mobile applicationsYesYesYesYes
Notes
NotesYesYesYesYes
Group Notes Notes that have been added to Streams can directly be posted to the relevant Group notes section.YesYesYesYes
Sticky Notes Certain notes that you want to be reminded of when you open your mailbox can also be made as sticky notes.YesYesYesYes
Share Notes Collaborate and communicate about the note without losing its context.YesYesYesYes
Attachment support in  Notes Simply drag and drop or select attachments to add context and supporting documents.YesYesYesYes
Add Mail as Notes Transform emails into actionable notes directly from within Zoho Mail.YesYesYesYes
Link Note to Mail Connect email context directly to your notesYesYesYesYes
Mobile access to Notes via Streams app Streams - for Zoho Mail, for Android and iOS, lets you contribute to your team while on the go.YesYesYesYes
Zoho Cliq
Real-time messagingYes Free editionYes Free editionYesYes
Group Chat/ChannelsYes Free editionYes Free editionYesYes
Voice and Video callsYes Free editionYes Free editionYesYes
Maximum duration for audio/video messages and screen recordings5 mins5 mins15 mins60 mins
Zoho Cliq app for iOS and AndroidYes Free editionYes Free editionYesYes
Searchable messages10,00010,000UnlimitedUnlimited
File storage100 GB for org100 GB for org100 GB for org100 GB per user
Max. participants per channel10010010020000
Max. participants per channel (external)--500500
Threads Threads are a group of related messages in reference to a particular subject or a topic made available exclusively in channels.Yes Free editionYes Free editionYesYes
Audio & video meetingsUp to 100 participantsUp to 100 participantsUp to 100 participants1000 active participants
10,000 viewers
Maximum meeting duration60 mins60 mins24 hours24 hours
User provisioning and de-provisioning Easily add and remove users and configure individual permissions based on roles.Yes Free editionYes Free editionYesYes
Google/Google Apps sign-on Use your google account to sign up for CliqYes Free editionYes Free editionYesYes
SAML based single sign-on (SSO) Enable single sign-on (SSO) authentication for users by providing a way to authenticate a user once and then communicate that authentication to multiple applicationsYes Free editionYes Free editionYesYes
Screen sharingYes Free editionYes Free editionYesYes
Remote Work Remote work establishes a connect to your office ambience by mimicking your office setup with options to check-in and out and more.Yes Free editionYes Free editionYesYes
Read Receipts On enabling read receipts, you can see if your messages have been seen by others.Yes Free editionYes Free editionYesYes
Announcement channels A single location where you can share important information, updates, and make announcements to your organizationYes Free editionYes Free editionYesYes
Reports Get user, department availability reportsYes Free editionYes Free editionYesYes
Rebranding Customize Zoho Cliq’s appearance with your logo and color schemes--YesYes
Custom Domain The custom domain that you set will be reflected in place of cliq.zoho.com in all places--YesYes
Custom Email Configure a custom email address for notification emails sent from Cliq to your organization users--YesYes
External channels Communicate and collaborate with external users such as your clients, vendors, and customers--5 channels per user license5 channels per user license
Custom user roles and permissions Users can be assigned custom roles to access specific channel levels---Yes
User groups (Teams) Create teams to organize all your users and structure your organization.---Yes
Multi-team channels Multi-team channels help multiple teams across the organization communicate and collaborate.---Yes
Exclusive security policy for teams Restricted IP---Yes
Guest Chat Communicate with external users (vendors, clients) easily by adding them as guests---Yes
Custom keyboard shortcuts Edit pre-defined shortcuts and set new ones--YesYes
Text extraction from images Extract and copy text directly from the image.--YesYes
File cleanup management Review and remove unused files, thus optimizing storage--YesYes
Default channels and bots Allow organization admins and team admins to set default channels and bots that users will automatically be subscribed to--YesYes
Bulk team import Bulk import users into teams within your organization---Yes
IP restriction across clients Set IP restrictions and users will be able to access Cliq only through the specified IPs.---Yes
On-demand chat summary The chat summary helps users to quickly catch up on ongoing conversations in a chat or channel.---Yes
Zoho Meeting
Video Conferencing Collaborate with your team in real-time using video, audio, and screen sharing--Up to 10 participantsUp to 100 participants
Screen Sharing--YesYes
Cloud recording storage of 5 GB/ host Each host can store recordings up to 5 GB. Additional storage space can be purchased as an add-on.--YesYes
Zoho Meeting app for iOS and Android--YesYes
Zoho Connect
Social Media style Intranet with unlimited groups---Yes
Task and Knowledge management Manage work items and learning materials---Yes
External users access Work together with users outside your organization like investors, consultants, and contract employees.---5 external users per member
Forums Hold company-wide discussions around any topic of interest.---Yes
Zoho Connect app for iOS and Android---Yes
Zoho Vault
Passwords Store all of your business passwords securely in an encrypted digital vault.--UnlimitedUnlimited
Attach unlimited files and documents (Max file size 2 MB)--YesYes
Access from computers, smartphones, and tablets--YesYes
Share passwords securely Customize password sharing with access privileges and security constraints--YesYes
Fine-grained and role-based permissions to view/edit/manage passwords--YesYes
TOTP integration View auto-generated, time-based, one-time passwords (TOTP) within Vault's interface corresponding to the passwords.--YesYes
Passwordless login (unlock vault with Zoho OneAuth, Windows Hello, TouchID, Passkey, and YubiKey)--YesYes
One-click login to websites Prevents users from viewing the passwords in plain-text. Users with this access can only auto-login to the websites.--YesYes
Password generator Generate strong and unique passphrases, securing your accounts--YesYes
IP address restriction--YesYes
Password assessment report--YesYes
User access and activity reports Track every sensitive action carried out by all users in your organization.--YesYes
Cloud backup Periodically send an encrypted copy of your passwords from Vault to your business's cloud storage account--YesYes
Offline access Download your passwords as an encrypted HTML file and securely access them from anywhere, even without an active internet connection--YesYes
Import & export passwords--YesYes
Mobile apps Access your passwords from anywhere with our mobile apps for iOS and Android--YesYes
Browser extensions With Google Chrome and Microsoft Edge browser extensions, generate strong passwords for your accounts, saves new login credentials, and helps you autofill your passwords with ease--YesYes
IP restriction Specify the IP addresses and IP ranges that can access your organization's Vault to allow access only for employees using trusted IPs.--YesYes
Password assessment report Enterprise passwords are assessed based on various predefined criteria (passwords part of the username, containing dictionary words, etc)--YesYes
Zoho Directory
SSO for Zoho appsUnlimitedUnlimitedUnlimitedUnlimited
SSO for third-party apps3333
User Provisioning & de-provisioning Create profiles and assign apps to your organization’s employees. Employees switching teams or leaving the organization can be either reassigned or access can be completely revokedOnly for Zoho apps and the 3 configured third-party appsOnly for Zoho apps and the 3 configured third-party appsOnly for Zoho apps and the 3 configured third-party appsOnly for Zoho apps and the 3 configured third-party apps
Routing policy Define which authentication methods your employees should use to log in.3333
Conditional access Set authentication conditions based on the users' IP addresses to allow or deny access to work accounts.3333
Password policy and web session management3333
MFA modes Enable MFA and prevent unauthorized logins, protect key assets, and frame authentication policies for your businessYesYesYesYes
Device Authentication Access devices with one secure set of credentials10 devices10 devices10 devices10 devices
Reports Track employee usage across applications, get clear insights, prepare reports, and identify security threats30 days30 days30 days30 days
Directory stores Integrate and sync user data from various on-premise and cloud directories into a unified user repository within Zoho Directory.2222
Native Authenticator App
OneAuth Authenticator
OneAuth Authenticator
OneAuth Authenticator
OneAuth Authenticator