Time & Attendance for Healthcare

Accurate punch data for reliable payroll and budgeting

A wrong punch, a missed punch, an unverified punch — none of it stays in isolation. It flows into your payroll and your PBJ submission, which may affect your Five-Star staffing score, and into the labor budget you're trying to hold. Zoho Shifts closes the gap between what happens on the floor and what the system shows — keeping every punch verified, every rule applied, and every hour accounted for.

Zero unverified punches
No-shows caught instantly
Rules on autopilot
Payroll-ready, first time
Audit-ready, always

Everything that keeps your hours accurate and your records audit-ready

Every punch, fully verified

Define exactly how, where, and when your staff clocks in. Set it up once, and every punch that comes in is captured the way you intended — accurate, verified, and tied to the right place and person.

Flexible Clock-in Methods
Allow staff to clock in using mobile, web, or kiosk, adapting to each unit or role for maximum convenience and compliance.
AI-powered Facial Verification
Ensure every clock-in is verified and tied to the correct employee, minimizing buddy punching and improving attendance accuracy through facial recognition technology.
Geofencing
Limit clock-ins to defined facility boundaries, ensuring staff can only punch in from approved locations for better control and compliance.

Real-time staffing visibility

Get a real-time, single view of daily staffing — every scheduled shift, every clock-in, every gap. No toggling between systems. No waiting for someone to escalate. What's happening on your floor right now is exactly what you see on your screen.

Real-time Staff Status
Instantly view which employees are clocked in, on break, or actively working on the floor at any time.
No-show Alerts
Get immediate alerts for no-shows, ensuring you can act quickly and avoid coverage gaps.
Manage last-minute gaps like a pro
Receive actionable insights and tools to address staffing gaps in real time, enabling quick decisions from a single view.

Attendance rules tailored for care teams

Every care setting runs differently — shift lengths, grace periods, role-specific rules. Zoho Shifts lets you configure attendance exactly as your operation demands, so the system adapts to your workflows, not the other way around.

Clocking Restrictions
Set restrictions so punches only happen when and where they should, preventing unauthorized clock-ins.
Attendance Rule Customization
Define rounding rules, lateness thresholds, and auto clock-out policies by role and shift type for maximum flexibility and compliance.
Consistent Rule Enforcement
Ensure all attendance rules are applied automatically and consistently across every shift, eliminating exceptions and manual overrides.

Accurate pay across every shift

Healthcare doesn't run on flat rates. Your clinical and non-clinical staff each come with their own pay structure — base rates, differentials, overtime rules, and exceptions. Set them up once in Zoho Shifts and every clock-out is calculated exactly as intended, automatically.

Pay Type Grouping
Group staff and assign the rates, differentials, and rules that apply to each, streamlining setup and payroll accuracy.
Premium & Differential Pay
Configure night shifts, weekend premiums, and certification-based pay once, ensuring automatic and consistent application.
Automated Overtime Calculation
Overtime rules run automatically to ensure nothing gets missed and post-payroll corrections are eliminated.

Your PBJ data is ready before you are.

PBJ compliance runs in the background — quietly, continuously, without a dedicated effort. Every punch logged in Zoho Shifts is already being categorized, structured, and held to CMS standards. Nothing to compile at quarter-end. Nothing to reconcile before submission.

Stay PBJ-ready at all times
Staffing data is structured for PBJ submission the moment it's recorded — no exports, no cleanup.
Audit-ready, always
Keep a complete, verifiable record of every punch and hour, ready whenever an audit comes.