Advanced Analytics for Smartsheet  

Advanced Analytics for Smartsheet, powered by Zoho Analytics, enables the users of Smartsheet to efficiently monitor and manage the execution of their projects. It also helps them devise powerful strategies to manage risks, and track their key project metrics to scale up the operational efficiencies of their organization.

General

1. What is Zoho Analytics?
2. Why Smartsheet Advanced Analytics?
3. Who can subscribe to the Zoho Analytics Smartsheet connector?

Pricing & Trial 

1. How much does this connector cost?
2. Do you provide trial evaluations for this connector?
3. What do you mean by 'Users' in the (connector) pricing plan?
4. What do you mean by 'Rows'/'Records' and how is it calculated in the pricing plan?

Setup

1. How do I set up the Smartsheet Advanced Analytics?
2. How long should I wait for my Smartsheet data to initially appear in Zoho Analytics?
3. I got this email which said 'Data Synchronization Failure'. What should I do?
4. How frequently can I synchronize my data with Zoho Analytics?
5. Can I edit the Smartsheet connector Synchronization setting?
6. Can I view the data synced history?
7. Can I synchronize my Smartsheet data instantly?
8. Can I set up the Smartsheet Advanced Analytics in any other existing Workspace or in any other Advanced Analytics Workspace?
9. Can I add/modify data in the Smartsheet data tables within Zoho Analytics?
10. Can I add new columns to the Smartsheet data tables within Zoho Analytics?
11. Can I add new data tables in this Workspace to create reports & dashboards?
12. Can I transfer my Zoho Analytics connector to another admin account?
13. How do I re-authenticate my Smartsheet account in Zoho Analytics?
14. How can I remove the Integration?

Reporting Features  

1. What are the report types supported by Zoho Analytics?
2. Can I create reports using the columns from different sheets?
3. What is Ask Zia? How can I create reports using Zia? 
4. What are Formulas in Zoho Analytics?  
5. How do I create my own custom formulas in Zoho Analytics? 
6. Can I combine data from other sources with the data from Smartsheet to create reports and dashboards? 
7. Can I join data from multiple tables to create reports?
8. What are Query Tables?

Cross-Functional Analytics with Popular Business Applications

1. How do I share the reports in Zoho Analytics with my colleagues?
2. How can I analyze the data from other business applications along with Smartsheet Advanced Analytics?
3. Will a lookup relationship between the related modules from Smartsheet and other third-party applications be created automatically?

Users, Sharing, & Collaboration

1. How do I share the reports in Zoho Analytics with my colleagues?
2. What are the user roles available in Zoho Analytics?
3. Why can't other users edit the reports that I've shared with them?
4. Can I share the same report, to multiple users with different criteria associated, so that they see different data?
5. Can I export a report/dashboard?
6. Can I print the reports & dashboards created in Zoho Analytics?
7. Can I email reports & dashboards created in Zoho Analytics in a scheduled manner?
8. Can I embed/create a permalink for reports & dashboards created in Zoho Analytics?
9. Can I create Slideshow in Zoho Analytics?

Solutions  

1.  Does Zoho Analytics offer Embedded Analytics or rebranding?

Help & Support  

1. How do I get technical support on Zoho Analytics?
2. Can I have someone from Zoho do a demo for me?

General  

1. What is Zoho Analytics?    

Zoho Analytics is a business intelligence and analytics solution that helps you derive insights from your business data through its powerful reporting and analytical capabilities. You can create dynamic and interactive reports and dashboards in minutes, with no IT help.

It offers the following important capabilities:

• Complete Online Business Intelligence and analytics service, accessible anytime, anywhere!
• Easy to adopt spreadsheet-like interface with powerful drag-and-drop based reporting features for quick report creation.
• Capability to do in-depth visual analysis, and to slice & dice your data.
• A wide range of reporting capabilities like Dashboards, Charts, Pivot Views, Summary Views, and simple Tabular Views.
• Support for creation of KPI widgets in dashboards to analyze performance.
• Support to import data from a variety of file formats like Excel, JSON, HTML, and more, import from cloud storage and Web URLs, and periodic scheduled import of data.
• Integrated with a suite of Zoho products such as Zoho CRM, Zoho Desk, Zoho Projects, Zoho BugTracker, Zoho Books, and more.
• Integrated with popular business applications like Facebook Pages, Facebook Competitive Analytics, Twitter, Twitter Competitive Analytics, and more.
• Allows you to integrate your own applications with Zoho Analytics using the Zoho Analytics API.
• Integrated with Zapier to power up importing from over 500+ apps.
• Blend and merge data from across different sources to create meaningful business reports.
• With an advanced formula engine, you can derive key business metrics from your data.
• Supports SQL-driven (Structured Query Language) querying for powerful report creation.
• Real-time collaboration by sharing data and reports with your colleagues and friends, in either read or read-write modes.
• Export and print reports in a variety of formats. Send reports via email.
• Publish reports for wider consumption. Embed reports within your websites, web applications and blogs.
• Highly secure as all users login only over HTTPS (SSL connection).
• All your data and reports are hosted in highly secure data centers. (Refer to Security and Privacy)
• Supports Logo Rebranding.

2. Why Smartsheet Advanced Analytics?  

It's a full-featured business intelligence (BI) and reporting tool that can slice and dice Smartsheet data, to create any report or dashboard you require.

• Create your own reports and dashboards based on your Smartsheet data.
• Blend Data -  Build cross-functional visualizations to extract end-to-end insights by combining data from a wide range of business applications.
• Ask Zia - Workspace is trained for Ask Zia, our intelligent assistant, which can answer your question immediately.
• Share reports and dashboards with your colleagues.
• Set up Alerts to get notifications on immediate changes in your key business metrics.
• Schedule and email your reports whenever you want.
• Export your reports as PDF, HTML, Excel, CSV and image files.
• Embed your reports on websites, blogs, etc.

3. Who can subscribe to the Zoho Analytics Smartsheet connector?  

Customers with paid accounts of Zoho Analytics, and customers of Zoho CRM Plus, Zoho One can avail this connector.

Users with the Administrator roles (Account Administrator or Organization Administrators) in Zoho Analytics, and Admin, Owner or User role of any paid account in Smartsheet can configure this connector.

Pricing & Trial  

1. How much does this connector cost?  

Smartsheet Advanced Analytics is bundled free for all paid users of Zoho Analytics. The Zoho Analytics paid plans start at $25 per month. Click to learn more about Zoho Analytics pricing.

2. Do you provide trial evaluations for this connector?  

Yes, we do provide a 15-day free trial for this connector. The trial for the Standard plan will be enabled from the date you set up the connector.

3. What do you mean by 'Users' in the (connector) pricing plan?  

Anyone with whom you privately share your Workspace, tables (data), reports and dashboards, created in Zoho Analytics for collaboration is considered a 'User' in Zoho Analytics. A user is identified by their unique email address, that they used to register/create their Zoho Analytics account.

Suppose you subscribe to the Zoho Analytics Standard plan, you can privately share the data/reports in your account and collaborate with 4 other people. Now your Zoho Analytics account is said to have 5 users (including yourself).

4. What do you mean by 'Rows'/'Records' and how is it calculated in the pricing plan?  

In Zoho Analytics, a row or record is defined in the same context as in a database (or spreadsheet). In simple terms, a table consists of rows (records) and columns (fields). Each row in a table represents a set of related data and has the same structure.

For example, in a table for a Campaign, each row would represent a single record. The number of rows calculated for pricing is the sum of all rows/records stored across all your Workspace tables in your Zoho Analytics account.

Setup  

1. How do I set up Smartsheet Advanced Analytics?  

2. How long should I wait for my Smartsheet data to initially appear in Zoho Analytics?  

Initial data import will take from a few minutes to a couple of hours depending on the volume of data that is being imported from Smartsheet into Zoho Analytics. You will receive an email notification once the import is complete. If you access the Workspace before the initial fetch, it will not display any data.

3. I got this email which said 'Data Synchronization Failure'. What should I do?  

Data synchronization can fail due to the following reasons:

1. General Reasons
   • Initial Fetch Failure
   • Authentication Failure
   • Insufficient Permission
   • Pricing Plan Mismatch

2. Changes in the selected modules or fields

   • Selected Modules or Fields deleted in Smartsheet
   • Permission revoked for the selected modules or fields
   • Data Type Mismatch

   In the case of any changes in the selected modules or fields, the data sync will be paused. To resume the data synchronization, you can delete or restructure the views, or restore the specific modules and fields from the Smartsheet application.

In case of a sync failure, you will be notified via email and in-app notification, with the reason for sync failure along with its solution. You can also view the sync failure details in the Data Sources page. Click here to more about data sync failure and its solutions.

4. How frequently can I synchronize my data with Zoho Analytics?  

You can choose to synchronize data at one of the intervals mentioned below.

• 1 Hour (in Enterprise plan only)
• 3 Hours
• 6 Hours
• 12 Hours
• Every day

5. Can I edit the Smartsheet connector Synchronization setting?  

Yes, you can edit the Smartsheet connector synchronization setting if you're the administrator of the Smartsheet Analytics.

To do so,

1. Open the corresponding Smartsheet Analytics Workspace in Zoho Analytics.
2. Click Data Sources in the left panel. All the data sources of the workspace will be listed.
3. Click Smartsheet. The Data Sources page for Smartsheet will open.
4. In the Data Sources page that opens, click the Edit Setup link.
   ​​
5. The Edit Setup - Smartsheet dialog will open. Modify the settings as needed.
6. Click Save. The synchronization setting will be modified and data will be synced in the next synchronization interval.

6. Can I view the data synced history?   

Yes, you can view the data synced history. Follow the below steps to view the data synced history.
Open the corresponding Smartsheet Analytics Workspace in Zoho Analytics.

1. Click Data Sources on the left panel. All the data source of the workspace will be listed.
2. Click Smartsheet. The Data Sources page for Smartsheet will open.
3. In the Data Sources page that opens, click the Sync History link.
4. A calendar with the sync history of the last 45 days will open. The date when the data sync has happened will be highlighted. Hover to view the number of times the data  had got synced on a specific date.
5. Click the date to view more details.

• Time - Displays the time when the data is synced.
• Status - Shows whether the sync was a success or a failure. In case of failure, the reason will be displayed. Refer to this page to learn how to resolve the issue and avoid further failure.

7. Can I synchronize my Smartsheet data instantly?  

Yes, you can synchronize your Smartsheet data instantly when needed.

To synchronize your data instantly:

1. Open the Data Sources page.
2. Click Sync Now. Smartsheet data will then get instantly synchronized.
   

8. Can I set up Smartsheet Advanced Analytics in any other existing Workspace or in any other Advanced Analytics Workspace?  

Yes, you can set up the Smartsheet Advanced Analytics in an existing Workspace or in any Advanced Analytics Workspace to analyze data together. You can do this by creating a new table by importing data.

9. Can I add/modify data in the Smartsheet Advanced Analytics data tables within Zoho Analytics?  

No, you cannot add/modify data in the Smartsheet Advanced Analytics tables. Data from Smartsheet will automatically get synced into Zoho Analytics in the different tables. You cannot edit any of this data or add new data records from within Zoho Analytics.

However, you can add new tables and add/import data into that, to create reports combining data with Smartsheets data.

10. Can I add new columns to the Smartsheet data tables within Zoho Analytics?  

No, you cannot add new columns. But, you can add Formula Column and Aggregate Formulas (i.e., calculated fields) to these tables to help you create powerful reports. Refer to Adding Formulas to learn more about this.

11. Can I add new data tables in this Workspace to create reports & dashboards?  

Yes, you can add new data tables. Click New > New Table/Import Data to add a new table in the existing Smartsheet Advanced Analytics Workspace.

With this feature, you can import data from other sources or add them manually into your Workspace to analyze and create reports combining it with your Smartsheet data.

References:

• Import Data from Files
• Import data from Feeds
• Import Data from Cloud Storages
• Importing Data from Cloud Databases
• Import Data from Local Databases
• Import Data from popular Business Applications
• Import Data using the Zoho Analytics API

12. Can I transfer my Smartsheet connector to another admin account?  

Yes, the Smartsheet connector in your account can be transferred to another Administrator in the Organization.

Account Transfer: An Account Administrator can transfer the connector by transferring the account to an Organization Administrator. Click here to know more about Managing Organizations.
Leaving the Organization: An Organization Administrator can transfer the connector setup to another Administrator by unsubscribing from the Organization.
Transfer connector: Write to support@zohoanalytics.com, if the organization administrator continues to be part of the organization but wishes to transfer the Smartsheet connector to another user(Organization Administrator).

13. How do I re-authenticate my Smartsheet account in Zoho Analytics?  

You can re-authenticate the setup by following the steps below.

1. Open the Data Sources page.
2. Click the Re-authenticate link.
   

14. How can I remove the integration?  

You can remove the connector from the Data Sources page.

1. Open the Data Sources page.
2. Hover the mouse over Smartsheet. A Settings icon will appear.
3. Click the Settings icon, then select Remove Data Source.
   
4. The data synchronization from Smartsheet into this Workspace will be removed. However, you'll still be able to access this workspace with existing data.

Reporting Features  

1. What are the report types supported by Zoho Analytics?  

Zoho Analytics supports a wide variety of reports.

• Charts
• Pie
• Bubble
• Packed Bubble
• Bubble Pie
• Bar
• Stacked Bar
• Histogram
• Butterfly
• Line
• Smooth Line
• Scatter
• Combination
• Geo Map Chart
• Area
• Stacked Area
• Web
• Funnel
• Doughnut
• Word Cloud
• Table View
• Pivot tables (Matrix Views)
• Summary view
• Tabular view
• KPI Widgets
  • Single Numeric Widget
  • Dial Chart Widget
  • Bullet Chart Widget
• Dashboards (multiple reports arranged on the same page)

2. Can I create reports using the columns from different sheets?  

Yes, you can create reports using columns from different sheets. Each Smartsheet module is a table in Zoho Analytics. And all these tables are linked to each other by default.You can also join data using Lookup Column. You can create reports by simply dragging and dropping the required columns into the reports designer.

3. What is Ask Zia? How can I create reports using Zia?  

Zia is Zoho's Intelligent Assistant. Ask Zia understands your questions asked in plain English and gets you powerful insights as answers in the form of attractive and relevant visualizations.

You can simply Ask Zia questions and it will interpret these questions, fetches data from the relevant tables, and generates the most appropriate reports immediately.

4. What are Formulas in Zoho Analytics?  

Formulas, as the name indicates, are calculations that help you derive key business metrics that can be used for reporting and analysis. Zoho Analytics provides a powerful formula engine to create any type of calculations required, to enable creating any required reports. Refer to Adding Formulas in Zoho Analytics to learn more.

5. How do I create my own custom formulas in Zoho Analytics?  

To learn how to create your own formulas, refer to Adding Formulas on Zoho Analytics help page.

6. Can I combine data from other sources with the data from Smartsheet to create reports and dashboards?  

Yes, you can combine data from other sources with your Smartsheet data for analysis.

To do this, you need to add/import a new data table into the Smartsheet Advanced Analytics Workspace as explained in the previous question, and then define a look-up to join it with the table from Smartsheet.

To define a lookup relationship between two tables, it is essential that the tables have at least one column which is common between them. Follow the below steps to look up a column from Smartsheet along with the data from any other source.

1. Open the corresponding table, right-click the column header and select Change to Lookup Column.
2. In the Change to Lookup Column dialog that opens, select the column to look up.
3. Click OK.

Click here to learn more.

7. Can I join data from multiple tables to create reports?  

Yes, you can join data from multiple tables to create reports. Refer to Joining Tables in Zoho Analytics for detailed help on this.

8. What are Query Tables?  

Zoho Analytics allows you to derive required data by writing standard SQL SELECT Queries. This feature is called Query Tables. With Query Tables, you can also combine data from different tables and create reports from them. View this video demo to learn about how to create Query Tables in Zoho Analytics.

Cross-Functional Analytics with Popular Business Applications  

1. What are the popular business applications that I can integrate this connector with?  

You can integrate and perform cross-functional analytics with most business applications that Zoho Analytics integrates with. Refer here to see the list of Business Analytics supported in Zoho Analytics.

2. How can I analyze the data from other business applications along with Smartsheet Advanced Analytics?  

To import data from business apps:

1. Open the Workspace in which you have set up the connector.
2. Click the Import Data button.
3. In the Create New Table tab that opens, select the application that you wish to import.
4. Provide the necessary authentications.
5. Select the necessary modules and fields. Select the schedule import option.
6. Click Create. Data from the selected application will be imported as a different set of tables in the Smartsheet Advanced Analytics workspace.

3. Will a lookup relationship between the related modules from Smartsheet and other third-party applications be created automatically?  

A lookup relationship will not be created automatically between the Zoho Forms modules and the modules of the application that you're trying to import. You'll have to manually link the tables using a lookup relationship.

To manually create a lookup relationship refer to the Join Tables section.

Users, Sharing, & Collaboration  

1. How do I share the reports in Zoho Analytics with my colleagues?  

You can easily share the reports that you create with other users. Refer to the Sharing and Collaboration help page for more details on this.

Once you privately share a report with your colleagues they will be able to access the reports as you do. Refer here to learn how to access reports.

2. What are the user roles available in Zoho Analytics?  

Zoho Analytics offers four user roles—Account Administrator, Organization Administrators, Workspace Administrators, and User. Learn about the Zoho Analytics Organization Model and User Roles.

3. Why can't other users edit the reports that I've shared with them?  

This is the expected behavior. Only when the shared users are set as Workspace Administrators, they will be able to edit the reports.

If a normal user wants to edit the report, he/she will have to save the report with a new name using the Save As option toolbar. The User can then edit this report. To learn more about user roles click here.

4. Can I share the same report, to multiple users with different criteria associated, so that they see different data?  

Yes, you can. Refer to the topic Apply filter criteria.

5. Can I export a report/dashboard?  

Yes, you can export the report/dashboard in various file formats such as CSV, EXCEL, PDF, HTML, and as an Image. Click to Learn more.

6. Can I print the reports & dashboards created in Zoho Analytics?  

In order to print the report/dashboard, you first need to export it. You can export the report in various file formats such as CSV, EXCEL, PDF, HTML, and Image. Click to know more.

Note:If you're a user to whom a report has been shared and you want to print it, ensure you've been provided the Export permission by the Administrator for the report. Only then will you be able to print the report.

7. Can I email reports & dashboards created in Zoho Analytics in a scheduled manner?  

If you are the Administrator in Zoho Analytics or a 'Workspace Administrator', you can schedule reports and dashboards to be emailed automatically. Refer to the email schedule section in this help documentation.

8. Can I embed/create a permalink for reports & dashboards created in Zoho Analytics?  

Yes, you can embed/create a permalink for reports and dashboards. You can also create a slideshow of views. Refer to the Publishing Options section to learn how to do this.

9. Can I create Slideshow in Zoho Analytics?  

Yes, you can create Slideshows. You can also embed slideshow. Refer to the Creating Slideshow section to learn how to do this.

Solutions  

1. Does Zoho Analytics offer Embedded Analytics or rebranding?  

Yes, Zoho Analytics supports various rebranding options such as Portal rebranding/white labeling and Logo Rebranding.

Help & Support  

1. How do I get technical support on Zoho Analytics?  

We offer 24x5 technical support (Monday to Friday). In case you need our assistance, email us your questions to support@zohoanalytics.com.

You can also reach out to us on our toll-free numbers -

United States: +1-888-900-9646
United Kingdom: +44-20-35647890
Australia: +61-2-80662898
India: 044 - 69656060

2. Can I have someone from Zoho do a demo for me?  

Yes, certainly. Register for a demo on this page!